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Setup/Packup Tips

COMING SOON

Notice Board:

If you are running an outdoor event, do not forget to monitor the weather! If rain is likely, remove all electrical appliances and place them under cover so they do not get wet. Make sure you monitor the wind speed, if strong winds are approaching, you must evacuate all inflatables and immediately switch them off.

Below are some key points to remember when operating one of our inflatables:

Weather:

Monitoring the weather is crucial to safety. There are several ways to do this, including using the wind reader supplied, observing overhead clouds and even Googling “weather near me”. Also make sure to use the websites listed below:

RAIN: bom radar: http://www.bom.gov.au

 

WIND: willy weather: https://wind.willyweather.com.au

 

Wet weather: if there is any rainfall, 1st remove all patrons, 2nd turn inflatable off, 3rd disconnect the power supply & then cover blowers, extension leads with our safety mats or remove items and place in an undercover area

 

Windy weather: if wind speeds are unsafe, exceed 32kmh or there are signs of severe winds approaching, the inflatable must be evacuated immediately, power supply turned off and if required, you can open the zippers located on the sides to help inflatable deflate quicker

 

Lightning: if there are any signs of lightning, the inflatable must be evacuated immediately and then turned off. 

 

Important Safety Rules for Designated Supervisor:

  1. Footwear Policy:

    • No shoes are allowed on the inflatable at any time. This rule is in place to prevent damage to the inflatable and reduce the risk of injury.

  2. No Food or Drinks:

    • Food and drinks are strictly prohibited on or near the inflatable to prevent slipping hazards and maintain a clean and safe environment.

  3. Age and Size Segregation:

    • Separate children by both age and size, and organize playtime in turns to ensure a safe and enjoyable experience for all participants.

  4. Avoid Mixing Age Groups:

    • Do not allow small and big children to play on the inflatable simultaneously to prevent accidental collisions and injuries.

  5. No Rough Play:

    • Strictly prohibit rough play, tackling, fighting, somersaults, flips, or any other activities that may pose a risk of injury to participants.

  6. Climbing Prohibition:

    • Children are not allowed to climb onto the walls of the inflatable to prevent falls and injuries.

  7. Feet-First Sliding:

    • All participants must go down any slides feet first to minimize the risk of head or neck injuries.

  8. Obstacle Course Safety:

    • Maintain a safe gap between all participants when using any obstacle course to prevent overcrowding and collisions. No diving through or over obstacles; participants must crawl or roll through only.

  9. Front Step Caution:

    • Prohibit children from playing on the front step of the inflatable. Children should sit and slide off the step when exiting, avoiding jumping to prevent injuries.

  10. No Sharp Objects:

    • Strictly enforce a ban on sharp objects such as toys, glasses, pens, etc., to prevent punctures and injuries.

  11. No Access to Electric Components:

    • Children should not have access to electric fans or leads at any time to avoid electrical hazards.

  12. Power Interruption Protocol:

    • If the power supply is interrupted for any reason, immediately remove children from the inflatable. Do not allow children on an inflatable that is not fully inflated. When power is restored, the inflatable should fully inflate within a few minutes.

Maximum Participants at Any One Time:

  • Jumping Castles: 6 children at a time

  • Obstacle Course: 2 at a time, maintaining a safe distance between participants.

  • Slip 'n' Slides: 1 at a time, ensuring the area is clear before sending the next participant.

  • Water Slides with Pool: 1 person at a time, ensuring the area is clear before sending the next participant.

  • Dry Slide: 1 at a time, ensuring the area is clear before sending the next participant.

 

These safety guidelines aim to create a secure and enjoyable environment for all participants, and your adherence to them is crucial for the success of the event. If you have any questions or concerns, please don't hesitate to reach out.


Here is some more safety information to consider:

  1. Weather Conditions:

    • Monitor weather conditions closely. In case of rain, strong winds, or adverse weather, it's important to evacuate the inflatable immediately. Wet surfaces can become slippery, and inflatables may pose additional risks during inclement weather. Turn off the inflatable if the blower/and or any electrical equipment is not covered.

  2. Supervisor Training:

    • Ensure that supervisors are adequately trained in first aid and CPR. Having a well-trained supervisor on-site enhances the response to any emergencies or injuries.

  3. Emergency Evacuation Plan:

    • Develop and communicate a clear emergency evacuation plan. Participants and supervisors should know the designated assembly area and the procedures to follow in case of an emergency.

  4. Participant Health Considerations:

    • Before allowing participants on the inflatables, check for any existing health conditions or injuries. Individuals with recent surgeries, medical conditions, or injuries may need special attention or be restricted from certain activities.

  5. Participant Communication:

    • Encourage open communication between participants and supervisors. If a participant feels unwell or encounters any issues, they should know how to communicate this to the supervisor immediately.

  6. Proper Inflation Check:

    • Before allowing participants on the inflatables, perform a visual inspection to ensure that the inflatable is fully and evenly inflated. Any signs of deflation should be addressed promptly.

  7. Supervisor Visibility:

    • Ensure that supervisors have a clear line of sight to all areas of the inflatable. This ensures effective monitoring and quick response to any issues.

  8. Post-Event Inspection:

    • After the event, conduct a thorough inspection of the inflatables. Check for any damages, wear and tear, or potential safety hazards that may have occurred during the event.

  9. Participant Briefing:

    • Prior to the start of the event, gather participants for a brief safety orientation. Highlight key rules, emergency procedures, and the importance of adhering to the supervisor's instructions.

  10. Restricted Access to Setup Area:

    • During setup and takedown, restrict access to the inflatable area. This ensures the safety of participants and staff involved in these processes.

 

 

Never leave the inflatable unattended, if you need to leave, ensure someone else responsible covers

 

Turn off the inflatable blower if you need to leave the inflatable, this will avoid any incidents 

 

Never move the inflatable once it has been installed, do not remove any pegs, weights or untie any ropes

 

If you are unsure of anything, do not hesitate to call Aussie Sports Activations on (WhatsApp) +61477499740

How to evacuate the inflatable:

  • Calmly and safely ask the children to exit the inflatable from the nearest exit (you may need to hold the exit open if it's already deflating).

  • Once the inflatable has been evacuated, ensure you turn the inflatable off by the blower.

  • Once the blower is off, undo the zips which are situated under the velcro (usually on the sides of the inflatable)

  • Ensure you stand with the inflatable to make sure it deflates safely and no one reenters the inflatable

  • At this point, make sure to cover the blower, or place it under the inflatable to avoid the blower getting wet (you can also disconnect the blower and take it inside if you remember how to)

Below is some information relevant to types of inflatables. Have a look for the type of inflatables you've hired, read through and insure safety is a priority throughout the event.

Sports Targets

 

These novelty games are fun for any budding sports star!

  • Make sure you rotate the participants,

  • It's key to form a line and ensure everyone waits their turn, early on. It's a bit harder to implement any cueing strategies later on, so make sure to start as you mean to go on

  • When removing the balls from the dartboard, they are velcro so they will stick, please remove them slowly to avoid the balls getting damaged

  • Note - some balls may not stick, this may be due to the force of the kick/throw, foreign elements on the balls and/or dartboard - if the balls are wet, or the board is wet, they are unlikely to stick

  • ​Make sure children do not run into the activity to collect there ball unless it is safe to do so, often we see children running to regain their ball and another child has their shot... You know what happens next

Sports Castles

 

Children ONLY!

  • Make sure you rotate the participants,

  • It's key to form a line and ensure everyone waits their turn, early on. It's a bit harder to implement any cueing strategies later on, so make sure to start as you mean to go on

  • Group children with familiar height and weight to avoid injury

  • 6 children at a time (4 in our toddler basketball one)

  • Note - there are windows on the sides to allow parents to watch their children, do not allow parents to gather at the front as this will make you feel trapped

  • ​Make sure children do not run in and out of the jumping castle, they are likely to run into another child entering/exiting

  • See other notes above (Important rules for designated supervisor)

pool.png

Foot Billiards

Children ONLY!

  • Do not allow anyone to bounce or sit on the perimeter

  • We suggest no more than 8 players at a time

  • Use your feet to kick the white ball onto the other colour balls, and try to pot them into the holes (corners)

  • To keep it simple, no double shots, only if you score you get another turn, when you miss, it's the next persons turn

  • You may want to introduce "life's", if they miss, they loose a life. Loose 3 life's and you're out

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Obstacle Course

Safety first!

  • Do not allow anyone to enter the course from any other position than the start

  • We suggest no more than 2 players at a time

  • Parents can accompany children under 5, if needed

  • Shoes must not be worn

  • Obstacle courses can be physically demanding, be prepared to assist some participants 

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Silent Disco Equipment

Handle with caution!

 

Safety Guidelines:

  • Volume Levels: Ensure responsible volume control to prevent hearing damage. Start with a lower volume and adjust according to personal preference, keeping in mind the comfort of all attendees.

  • Proper Handling: Handle the equipment with care to prevent damage. Avoid dropping or mishandling the headphones, as this can impact their performance.

  • Charging Instructions: If charging is required during the event, use the provided charging station. Keep headphones charged to ensure uninterrupted use throughout your event

  • Security Measures: Designate a secure area for storing any unutilised headphones and other components. This ensures the safety of the equipment throughout the event.

  • Emergency Contacts: In case of emergencies or unresolved issues, please reach out to us immediately.

Standard Operating Procedures:

  1. Equipment Overview:

    • You will receive a set of headphones, transmitters, and any additional components required for your silent disco event. Please take a moment to familiarise yourself with the equipment upon receipt. Ask the operator any questions you have.

  2. Setup Instructions:

    • Setting up the silent disco is a straightforward process. Connect the transmitter to your source of music (iPhone, laptop etc), turn on the headphones (power button is on the side of the headphones), and ensure the music is playing from the source. Should you encounter any difficulties, refer to the troubleshooting tips or contact us for immediate assistance.

  3. Channel Configuration:

    • Our silent disco system offers multiple channels (up to 3 transmitters - if you've ordered 3) for a customised music experience. Use the designated controls to switch between channels which again are located on the side of the headphones.

Inflatable Risk Management:

Fact Sheet

Bouncy Castle _edited_edited.png

Monitoring Wind Speed:

Wind Reader: utilise the wind reader during events to monitor the wind speeds.

Wind Speed Limits: do not operate the inflatables in winds speeds over 32kmph.

Automatic Shutdown: Implement an automatic shutdown system if wind speeds exceed predetermined safety thresholds. Ensure this is communicated clearly with any likey operators

 

Safety Operational Tips:

Participant Briefing: provide clear safety guidelines to participants before they enter the inflatable.

Staff Training: ensure staff members are well-trained in emergency procedures and can effectively communicate safety instructions.

Regular Drills: conduct regular safety drills to prepare staff for emergency situations.

 

General Safety Tips:

Age and Size Restrictions: establish and enforce age and size restrictions to ensure participant safety.

Health Guidelines: communicate health guidelines, including restrictions for individuals with certain medical conditions.

Emergency Response Plan: develop and communicate a comprehensive emergency response plan for all staff.

 

Anchoring:

Proper Staking: ensure that inflatables are securely anchored to the ground the stakes provided.

Surface Assessment: evaluate the ground surface to ensure it's suitable for anchoring and identify potential hazards.

Regular Inspections: periodically check the anchoring system to ensure stability, especially during prolonged use.

Weights required: should weights be required, refer to ballast report. If indoors, ensure reasonable weights are installed to avoid movement (note - the ballast report is for outdoor use)

 

Safe Access:

Defined Entry and Exit Points: clearly mark and communicate designated entry and exit points.

Proper Signage: sse signage to guide participants on safe entry and exit procedures.

Staff Supervision: ensure trained staff are present to assist with safe access and enforce guidelines.

 

Unauthorised Access:

Perimeter Fencing: set up a secure perimeter with fencing to discourage unauthorised access.

Monitoring Personnel: employ personnel to monitor the area and promptly address any unauthorised attempts.

Educational Signage: display signs indicating restricted areas and the consequences of unauthorised access.

Inflatable Operator: ensure an operator is present to deter unauthorised access

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